SECTION 9: RETURN OR DISPOSAL OF VEHICLES
The using department is responsible for reporting any change in fleet status to Transportation & Parking Services.
a.) University owned vehicles
When returning a University owned vehicle, the using department must surrender all gasoline credit cards, license plates, and copies of the vehicle registration to Transportation & Parking Services. Transportation & Parking Services will facilitate disposal/transfer of the vehicle, adjust the inventory list and cancel the registration and insurance, as appropriate.
The Director of Transportation & Parking Services will authorize the transfer of title to the buyer to facilitate the change of ownership of any University owned vehicle.
b.) Donated or Leased Vehicles
Vehicles returned at the termination of leases or donation periods must be processed and coordinated with Transportation & Parking Services so that the University's inventory and insurance coverage can be properly adjusted. Departments are responsible for arranging vehicle return to lessor/donator at the end of their agreement. Departments must remove state plates and return state plates to Transportation & Parking Services with a letter of return. The letter of return should include the name of the vendor/donor to whom vehicle was returned, date returned, and mileage at the time of return.
Leased vehicles may not be returned to lessors before the completion of the lease term without the authorization of the Director of Purchasing.
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